Applying to Live on Campus

INDIANA UNIVERSITY INDIANAPOLIS HOUSING AGREEMENT This Indiana University Indianapolis Housing Agreement (the "Agreement") is a financially and legally binding agreement between the Indiana University Indianapolis (IU Indianapolis) Office of Housing and Residence Life on behalf of The Trustees of Indiana University, hereinafter referred to as University, and the person whose signature appears on this Agreement. Your signature on this Agreement indicates that you understand and agree to all provisions of this Agreement.   

PLEASE READ THIS AGREEMENT CAREFULLY BEFORE SIGNING.  

ELIGIBILITY    

1. To be eligible for residence on the IU INDIANAPOLIS campus, an applicant must be one of the following: (a) a person who has been admitted to and will be enrolled as a full-time student (as defined by your academic program) on the IU INDIANAPOLIS Campus; (b) IU INDIANAPOLIS faculty or staff; or (c) University-affiliated personnel who are deemed to be eligible by the Office of Housing and Residence Life  
2. 2.  Convicted sexual offenders are not eligible to reside in IU INDIANAPOLIS If the Office of Housing and Residence Life learns that an Agreement submission for housing is a convicted sex offender, the Agreement will be rejected. If the Office of Housing and Residence Life learns that a current resident is a convicted sex offender, your Agreement will be canceled. By completing this Agreement, you attest that you have not been convicted of a sexual offense. 
3. 3.  Persons not meeting or maintaining the eligibility requirements may appeal to the Office of Housing and Residence Life.  

AGREEMENT DURATION    

4. Renewal of the Agreement at the end of the Agreement term is not guaranteed.  

5. 5.  "Term" is defined as the period from the "Begin Date" to the "End Date" as stated in the Housing Contract Details.  
6. IU INDIANAPOLIS reserves the ability to modify the term of this Agreement based on health or safety considerations, including, but not limited to, those related to large scale health emergencies/pandemics.  
7. This Agreement is effective and binding for the Term indicated as defined in this Agreement.  
8. 8.  Early move-in can be requested. If an early move-in is approved, your Begin Date will be defined as the approved early move-in date. 
9. 9.  Extensions to the End Date can be requested. If approved your End Date will be defined as the approved extended move-out date. 
10. You are expected to retain your housing assignment for the full Term. You may retain occupancy during the summer even though you are not enrolled in summer school if you will be enrolled as a student on the IU INDIANAPOLIS Campus during the following academic year and you complete the necessary renewal steps during spring semester. You may be required to move into a different space for the summer.   
11. Ball Residence Hall, University Tower, and North Hall are closed over Winter Break. Official closure dates are available from the Office of Housing and Residence Life and are listed in the Residential Handbook. You may leave your belongings; however, you will not be granted access during the closure period.  
12. Reduced staffing and services may be imposed during scheduled periods when in-person classes are not in session, including during any fall break, winter break, spring break, and intersession periods.  
13. Residents of the IU INDIANAPOLIS Riverwalk Apartments are permitted to stay in their assigned units over the Winter Break but must register with the Office of Housing and Residence Life as outlined in the Residential Handbook.  
14. IU INDIANAPOLIS may choose not to refund any portion of the housing fees paid if you are required to vacate or relocate pursuant to any emergency or exigent circumstances and the University determines that you received the substantial benefit of this Agreement. Exigent circumstances include, but are not limited to, University decisions related to community health and safety, including those related to large scale health emergencies/pandemics or other public health or safety emergencies. These determinations will be made by the University in its sole discretion.  

ASSIGNMENTS AND ROOM CHANGES    

15. Assignments are made in compliance with University policy governing resident priority and on the basis of the date of receipt of 1) the housing application, and 2) the application filing fee, and when possible, in accordance with your request for unit/room type, learning community, and/or roommate. A specific unit assignment based upon preferences or request is neither guaranteed nor implied. For general assignments, the University will consider assignment primarily based on your biological sex, gender identity if specified, and whether or not you are over the age of 21. IU INDIANAPOLIS makes all assignments without regard to race, color, religion, sexual orientation, disability or national origin.   
16. In the event the University is unable to deliver possession of the assigned living unit, you agree to accept assignment to another unit.  
17. The University reserves the right to change room/unit assignments for any reason it deems appropriate. Any re-assignment shall not constitute a breach of this Agreement. 
18. If vacancies occur in the room/unit in which you occupy, the University may assign another student to the vacant space(s) without prior notice to you or may reassign you to other accommodations of equal value. 
19. Assignment requests based on ADA housing accommodations must be requested through Accessible Educational Services (aes.IU Indianapolis.edu) and are subject to availability. 
20. Room/unit change requests may be granted by the Office of Housing and Residence Life on a case-by-case basis, based on availability. Changes are approved at the University's sole discretion. You may be subject to administrative charges as outlined in the Residential Handbook for assignment changes.  
21. 21.  If you request and are granted or cause a change in housing assignment, you agree to pay any adjustment in housing rates and any applicable administrative charges. 
22. A meal plan is required for all residents assigned to Ball Residence Hall, University Tower and North Hall. You agree to the terms and conditions (https://mealplans.IU Indianapolis.edu/terms) of the meal plan. As stated in the meal plan terms, the All Access 7 Day-R Plan will automatically be assigned to you. You will be given the option to select a different required meal plan. Refer to Required Meal Plans at www.mealplans.IU Indianapolis.edu for more information.  
23. If Agreements submitted for housing exceed the number of regular housing spaces, the University reserves the right to utilize residential common areas, lounges, or hotel/apartment accommodations for residential purposes pending assignment or relocation to permanent living space.  
24. Residents assigned to temporary, overflow accommodations, such as a floor lounge, agree to move when a permanent unit/space becomes available. Assignment to temporary, overflow accommodations shall not constitute a breach of this Agreement.  

CONDITIONS OF OCCUPANCY    

25. You may not use any part of the residence facility or grounds for commercial or nonresidential purposes. 
26. The possession of prohibited items, including candles, firearms, weapons and/or pets is strictly prohibited. A complete list of prohibited items can be found in the "Residential Handbook." 
27. You agree not to assign or sublet your living unit and that occupancy of the room is limited to resident(s) assigned to that room.  
28. You agree 1) to abide by the laws of the United States, the State of Indiana, and the local government, 2) to become aware of and observe all policies and rules of conduct published or hereafter enacted by the University and/or the Office of Housing and Residence Life, and 3) to conduct yourself in a manner which does not interfere with the use and quiet enjoyment of the premises by others. Specifically included in this Agreement by reference are regulations in the Residential Handbook and/or the Code of Student Rights, Responsibilities, and Conduct". Violation of rules of conduct will result in disciplinary procedures identified in the Residential Handbook and/or the Code of Student Rights, Responsibilities, and Conduct."  
29. You are responsible for your own actions and the actions of your guests while on university property. This Agreement may be cancelled if you or your guests violate Agreement provisions, state law, federal law, university policies, IU INDIANAPOLIS policies, or Office of Housing and Residence Life policies.  
30. You agree to familiarize yourself with and comply with all rules and expectations for conduct set forth in Code of Student Rights, Responsibilities, and Conduct (the "Code") and the Housing and Residence Life Policies and Residential Handbook. Violations may result in assignment changes pursuant to the Assignments section of this contract, cancellation of Agreement, and/or disciplinary action taken by the university. The Housing and Residence Life Policies and Residential Handbook may be updated to include additional or modified rules and regulations related to COVID-19 and may otherwise be updated by IU INDIANAPOLIS as necessary to address health or safety issues. The Housing and Residence Life Policies, including as may be updated or modified, are hereby incorporated by reference into your housing contract. 
31. You are required to comply with health and safety laws, orders, ordinances, regulations, and health and safety guidance adopted by IU INDIANAPOLIS and Housing and Residence Life as it relates to public health or safety crises, including specifically COVID-19. This guidance may change as the public health crisis evolves and may include, but is not limited to, complying with the COVID-19 Student Commitment Form. Adherence to health and safety requirements applies to all Residents, staff, and visitors and extends to all aspects of residential life, including bedrooms, bathrooms, community kitchens, lounges, computer labs, courtyards, and other common spaces.  
32. You agree to keep your living unit, its furnishings, and the public facilities clean, sanitary, safe and free from damage and to advise the University of any deteriorated conditions of the living unit or its furnishings. You agree to be financially responsible for any damage or breakage to University property within the living unit or to the unit itself, or the common areas due to misuse, negligence or vandalism.  
33. You agree that you will not make, cause, or allow, any unauthorized repairs, alterations, modifications, or changes to the living unit. You agree to notify Housing and Residence Life immediately of items in need of repair or of otherwise unsafe conditions by submitting a work order or notifying emergency repair issues by contacting the staff on-call. When you vacate your unit, you agree to return the furniture to its original position and leave the unit in a clean, orderly condition. 
34. You agree to abide by any University immunization requirements. 
35. University Residences make all efforts to maintain the confidentiality and security of all educational records. Resident agrees and consents to Purdue University Residences disclosing any University Residences and Purdue Dining & Catering educational records with Indiana University, Indianapolis staff who have an educational purpose for use. The records that may be disclosed include but are not limited to, information related to residence hall assignments, dining plans, conduct records, and other pertinent information that may impact residential living operations.  

LIABILITY    

36. The University reserves the right to enter your living quarters in accordance with the procedures in the Residential Handbook for custodial services, health and safety inspections, unit repair and maintenance, pest control, emergency situations, or law enforcement purposes. 
37. University reserves the right to make a temporary reassignment to another unit or building if it is believed that you pose an imminent threat of physical or emotional harm to an individual, physical harm to property, or a significant threat to the stability of the community. This reassignment will be made pending referral to the Student Conduct Office for appropriate action, which could result in your return to your original assignment, permanent reassignment, or cancellation of your Agreement.  
38. University reserves the right to cancel your Agreement and require you to leave university housing when you have exhibited behaviors that significantly disrupt the life of the residential community or pose a serious risk to any resident (including self), student, staff, faculty member, or visitor. Depending on the circumstances, the conduct underlying the university's decision to cancel this Agreement may also be referred to the Student Conduct Office for appropriate action.  
39. You are responsible for your own actions and the actions of your guests while on university property. This Agreement may be cancelled if you or your guests violate Agreement provisions, state law, federal law, university policies or Housing and Residence Life policies. 
40. The University shall not assume responsibility for any loss to persons or personal property. You are encouraged to obtain your own personal liability and personal property 
41. You agree that your personal property shall be deemed abandoned if not claimed within thirty (30) days from the date of your withdrawal from housing, or from termination or cancellation of this Agreement, whichever occurs first. You agree that the University may dispose of all such personal property in any manner it shall deem proper, and the University is hereby relieved of all liability. You may be billed for any costs associated with the disposal and/or the storage of such items.  
42. To ensure the safety and security of our residents, a number of safety and security measures are in place including but not limited to: emergency phones; support and patrol from the Indiana University Police; card access; additional physical security and staffing measures; and various residential areas are covered by video surveillance which may include residential hallways, common areas, community spaces, and office areas. IU INDIANAPOLIS Housing and Residence Life reserves the right to use video surveillance to assist with promoting the safety and security of our residents.  
43. You understand that by residing in IU INDIANAPOLIS housing, you are assuming the risks associated with communal living and, as in any shared living environment, those risks include potential exposure to contagious viruses, including COVID-19. You agree to release and fully discharge the Trustees of Indiana University, its agents, and employees from any and all damages, liability, claims, expenses (including attorney's fees), or losses (collectively, "Claims") related in any way to your use of space within IU INDIANAPOLIS Housing, including those related to the potential or actual exposure to contagious viruses like COVID-19, and to indemnify and hold harmless the University, its agents, and employees from any Claims related in any way to your breach of the terms and conditions of this Agreement, or a breach by any third party, including, but not limited to other residents, of an applicable housing agreement. 
44. Ball Residence Hall, University Tower, and North Hall residence rooms are furnished with lofted beds. These residents may request guardrail(s) for the bed from their community office or by submitting a work order. 

AGREEMENT PAYMENT AND FEES    

45. You agree to make payment of all housing charges. Payments may be paid online by logging into your One.IU account and selecting the Make a Payment link using IU Bursar Pay, by mail to the Indianapolis Office of the Bursar, P.O. Box 6020, Indianapolis, IN 46206-6020, or in person at the Campus Center, Suite 250. Checks must be made payable to IU Indianapolis. Payments are applied to the oldest debt first. Therefore, it is recommended that you ensure that your Bursar account is kept current at all times. 
46. You agree to pay for a reassigned unit/room at the rate listed in the official rate schedule (available online at http://housing.IU Indianapolis.edu). 
47. Payment of housing charges (including applicable buyout fees) is not contingent upon receipt of financial aid monies or scholarships. You agree that you are responsible for all housing payments and charges not covered by financial aid assistance or scholarships. 
48. Your housing charges are billed in full on a per-semester basis. You will receive your bill directly from the Bursar's Office and are responsible for making timely payments according to the Bursar due dates with your housing charges paid in full before the mid-term exam period. Failure to pay in accordance with Bursar due dates may result in penalties and/or actions as defined by the Bursar. Bursar information is available online at http://bursar.IU Indianapolis.edu.  
49. You agree to the cancellation procedures for non-payment of housing charges as specified in the Residential Handbook. 
50. You agree to pay as a part of the Agreement amount, additional charges for the Residence Hall fees, as specified in the Residential Handbook. *The Residence Life fee of $100 per semester is mandatory and non-refundable after the Agreement period begins  
51. Housing Charges will be calculated on a daily basis. 
52. You agree to a $50 penalty for improper move out as defined in the Residential Handbook. 
53. Submission of this Agreement requires a payment of $200. $150 of the payment will be used as a credit on your Fall 2024 bill towards your housing costs. $50 of the payment is a non-refundable contract fee. You will not be eligible to receive a housing assignment without completing the payment.   

 AGREEMENT CANCELLATION    

54. You are responsible for housing charges through the Term of this Agreement unless otherwise cancelled before the End Date. If cancelled before the End Date, you are responsible for housing charges from the Begin Date through the Cancellation Date unless the Cancellation Date is after November 1st for the fall semester or March 31st for the spring semester in which case you are responsible for housing charges for the entire Term.   
55. The "Cancellation Date" is determined by the date you submit your cancellation. If a contract cancellation is submitted on a Monday - Thursday, the Cancellation Date will be the next Monday after the original cancellation request. If a contract cancellation is submitted on a Friday -Sunday, the Cancellation date will be the second Monday after that time period. This allows time for residents to physically move out of their assigned space. 
56. To request to cancel this contract, go to  https://IU Indianapolishrl- fireform.eas.iu.edu/online/form/authen/cancelcontract . Complete the form and submit. If you are unable to complete this process online, contact reslife@IU Indianapolis.edu for assistance. All requests to cancel must include your full name and ten-digit IU ID number. If you are cancelling your contract because you are withdrawing from IU INDIANAPOLIS for medical reasons or are called to active military duty, you will be required to provide documentation along with your cancellation request. 
57. Cancellation fees are set forth below. Before you make a decision to cancel, make sure you understand the fees that will be assessed.  

1. For cancellations occurring on or before July 15, 2024, no cancellation fee will be applied. 
2. For cancellations occurring after July 15, 2024, and before the Start Date will have a $400 cancellation fee applied to their bursar account.  
3. For cancellations occurring on or after the Start Date, you will be billed the daily rate up to the move-out date and the $400 cancellation fee if you:  
   1. are a no-show, or  
   2. leave or transfer from IU INDIANAPOLIS  

4 . You will be charged the daily room rate through the Cancellation Date and sixty (60) percent of the remaining balance of the contract if you:

1. move into an off-campus residence, but remain enrolled at IU INDIANAPOLIS, or   
2. lose eligibility for housing, or are suspended or expelled from the university, or 
3. are suspended or expelled from university housing but remain enrolled at IU INDIANAPOLIS.  

5. You will not be charged a cancellation fee upon the approval of supporting documentation, and you:  

1. withdraw from IU INDIANAPOLIS for medical reasons, or 
   
2. are called to active military duty, or  
3. cancel your contract for an internship for credit, student teaching, overseas study experience, or graduate.   

58. Your compliance with the provisions of this Agreement the rules and regulations of IU INDIANAPOLIS and the Office of Housing and Residence Life is a condition of this Agreement. The University, at its sole option, may cancel and/or suspend this Agreement if you fail to maintain eligibility requirements, make timely payments, comply with behavioral standards as identified in the Residential Handbook and/or the Code of Student Rights, Responsibilities, and Conduct, or if you are dismissed from IU INDIANAPOLIS. Regardless of whether your Agreement is suspended or cancelled, you are responsible for housing charges and any applicable charges based on the date of vacating, and you will be required to buyout your Agreement according to the previous terms.  
59. You will be assessed charges, as provided in the cancellation provisions of the Agreement, if you are dismissed from the University for disciplinary reasons, or if you violate a provision of this Agreement and the University cancels this Agreement.   

DEFAULT AND REMEDIES    

60. You agree to vacate your unit at the end of your Agreement or within three (3) calendar days of losing eligibility for housing. Upon loss of eligibility, you must notify the Office of Housing and Residence Life in writing immediately. You agree to pay any remaining contractual obligations according to the terms of this Agreement plus additional charges for housing charges accrued and a $100 penalty per day for any period that you hold over, and for any damages or cleaning charges that are assessed.  
61. You agree to pay all reasonable costs and expenses, including attorney's fees, court filing fees, collection agency fees, etc. incurred by the University in enforcing this Agreement.  
62. The University may, at its option, cancel this Agreement or seek legal remedy, without further notice to you, if you abandon your unit, fail to pay rent when due or fail to rectify any default within ten (10) days after written notice of the default by IU INDIANAPOLIS.  
63. The failure of the University to exercise its options under this Agreement does not constitute a waiver or relieve you from your remaining obligations and duties under this Agreement.   
64. The Office of Housing and Residence Life has been granted the authority by the University Trustees to establish and to assess fines for your failure to comply with certain regulations pertaining to the campus living units. (Residential regulations and potential fines are outlined in the Residential Handbook.)  
65. Campus housing is not mandatory for IU INDIANAPOLIS The University agrees to provide you with a space in a furnished room as outlined in this Agreement. The University makes no guarantees of exact conditions; variations in unit/room types may occur and will not be considered grounds for housing re-assignment or Agreement cancellation. 
66. The University reserves the right to change housing rates to conform to economic conditions. 

CONTRACT AGREEMENT    

This document sets forth the terms and conditions upon which campus housing is offered to you by the University. You accept this offer by returning this signed document with proper payment ($200) in order to receive a housing assignment for Academic Year 2024-2025. You agree to assume the financial responsibility of this Agreement and to be bound by all the terms and conditions of this Agreement. (If you are under the age of 18, this Agreement must be signed by a parent or legal guardian.) Questions concerning its interpretation should be directed to the IU INDIANAPOLIS Office of Housing and Residence Life.  

By clicking "Next" below you acknowledge and declare that you have reviewed the above terms and conditions.       

The parent/guardian agreement includes the housing agreement terms as well as the following additional terms specific for parents/guardians: 

69. If my child is under 18: 

(a) I, as the parent or legal guardian, acknowledge and agree to the terms contained in this Contract, as well as the terms of the HRL Residential Handbook which may be updated periodically, including those specifically related to COVID-19, on behalf of my child. 

(b) Acknowledgment, Assumption of Risk, and Hold Harmless: I understand that by my child residing in HRL housing, I, on behalf of my child, am assuming the risks associated with communal living and, as in any shared living environment, those risks include potential exposure to contagious viruses, including COVID-19. I, on behalf of my child, hereby agree to release and fully discharge the Trustees of Indiana University, its agents, and employees from any and all damages, liability, claims, expenses (including attorney’s fees), or loss (collectively, “Claims”) related in any way to my child’s use of space within Housing, including those related to the potential or actual exposure to contagious viruses like COVID-19, that may be brought by me or my child, and to indemnify and hold harmless the University its agents, and employees from any Claims related in any way to my child’s breach of the terms and conditions of the Housing Contract and/or any applicable Addendum, or a breach by any third party, including, but not limited to other residents, of an applicable Housing Contract and/or Addendum.

(c) By checking the box below, initialing, and submitting this document, I understand that I am binding not only myself and my child, but also the successors, heirs, representatives, administrators, and assigns of myself and my child. 

70. All of the provisions in the Housing Contract remain and I understand that my child will work directly with Housing and Residence Life for any housing related processes, including but not limited to room upgrade or room change requests, check in or check out process acknowledgements, or other administrative processes that may require my student to agree.

Upon receipt of your parent/guardian email notice, you can view your housing agreement using the link provided. Please follow the instructions carefully to ensure your agreement is properly linked to your student. Your agreement should be completed within 10 days of when you received the email notification or your student's housing agreement may be considered invalid. 

When your agreement is submitted, you will get a copy of it, and our team will review the submission and match it back to your student's housing agreement entry. When our team has processed your agreement, you will receive a confirmation email indicating one of the following: 

• Completed: This indicates your agreement was successfully matched to your child's housing agreement.
• Incomplete: This indicates your agreement could not be correctly matched to your child's housing agreement. Please refer to the email link sent initially to resubmit the form and pay special attention to the instructions. Typically, this occurs because you selected the incorrect student or entered inconsistent email information. 

If you have questions about the parent/guardian agreement details, please refer to the confirmation email from your agreement submission or contact our office.